Far off Confidential Assistant to the President and CEO at Heart for Making plans Excellence

ABOUT THE ORGANIZATION
Heart for Making plans Excellence (CPEX) is a novel non-profit making plans group that gives making plans and coverage services and products, drives cross-agency and collaborative statewide making plans projects and guides city, rural, and regional making plans and implementation in Louisiana. We offer best-practice making plans fashions, cutting edge coverage concepts, and technical help to communities that want to create and enact a large spectrum of plans, together with grasp plans and the ones coping with transportation and infrastructure wishes, environmental problems, and wholesome group design. CPEX brings in combination group contributors and leaders from around the state and offers steerage as they paintings towards a shared imaginative and prescient for long run good expansion and sustainable building. CPEX is still at the chopping fringe of local weather, resilience, and wholesome group design in Louisiana.

ABOUT THE ROLE
CPEX seeks a full- or part-time Confidential Assistant who will play a key function in administratively supporting the President & CEO. The Confidential Assistant will make sure that the President & CEO is comprehensively supported in day-to-day actions. The perfect candidate is enthusiastic about CPEX’s challenge and is extremely arranged, proactive, and ready to control a couple of duties concurrently. This function additionally calls for discretion, professionalism, and a spotlight to element.

PRIMARY RESPONSIBILITIES
The tasks listed here are accompanied via a portion-of-workload proportion. Underneath each and every key duty, bulleted examples are supplied to additional explain how the tasks manifest in success of the placement’s necessities.

Calendar Control (~25% of effort)
● Agenda and coordinate inner and exterior conferences.
● Prepare and lend a hand in prioritizing the President & CEO’s agenda, making sure that point is allotted successfully.
● Organize and unravel scheduling conflicts, making sure that key conferences and occasions are attended.
● Prepare and fortify each inner and exterior conferences, meetings, and occasions.
● Ensure that the logistics for conferences (e.g., digital room reserving, bodily assembly house reserving, technical apparatus) are in position.

Conversation Give a boost to (~25% of effort)
● Helps correspondence between the President & CEO and inner/exterior stakeholders.
● Prepare correspondence, together with emails, telephone calls, and mail, making sure well timed responses.
● Draft, proofread, dictate, and ship communications on behalf of the President & CEO.

File Control (~15% of effort)
● Handle and prepare ongoing paperwork used to meet tasks of function.
● Help in getting ready displays, reviews, and different paperwork as asked.
● Ensure that confidentiality and safety of delicate data.

Go back and forth Coordination (~15% of effort)
● Plan and prepare home and global trip preparations, together with flight bookings, lodging, and transportation.
● Create detailed itineraries and supply trip fortify as wanted.
● Satisfy expense record and compensation necessities affiliated with trip.

Courting Control (~10% of effort)
● Wait for wishes and personal tastes, providing proactive fortify to the President/CEO.
● Constitute the CPEX crew in a certified means all the way through all communications.

Normal Administrative Give a boost to (~5% of effort)
● Coordinate administrative tasks that can get up whilst acting different duties indexed in Number one Tasks.
● Handle a submitting machine of related documentation, which essentially comprises virtual group and accessibility.

Different CPEX Tasks (~5% of effort)
● Participation in weekly team of workers conferences.
● Monitor and put up time and bills.

KEY COMPETENCIES
● Professionalism: Skill to engage undoubtedly and professionally with folks in any respect ranges of the group.
● Proactiveness: Anticipates wishes and takes initiative with out requiring consistent supervision.
● Confidentiality: Demonstrates discretion and maintains confidentiality of delicate data.
● Adaptability: In a position to thrive in a dynamic, fast moving paintings setting.
● Workforce Collaboration: Works successfully with crew contributors and management.

DESIRED SKILLS AND QUALIFICATIONS
The next talents and {qualifications} constitute our best candidate.
● Very good writing, organizational, and time control talents.
● Robust conversation talents, each written and verbal in each a digital setting.
● Top consideration to element and accuracy.
● Skillability with place of business device (Microsoft Administrative center, Google Suite, and so on.) and information of place of business control methods.
● Skill to take care of confidential data with discretion.
● Skill to multitask and adapt to converting priorities.
● Robust problem-solving talents and the power to paintings independently.
● Interest for CPEX’s challenge and a deep dedication to fairness and sustainability.

ADDITIONAL DETAILS
● The Confidential Assistant will paintings carefully with and report back to the President & CEO.
● Location: CPEX provides this as an absolutely faraway place and gives a versatile paintings setting. The applicant should live in the USA.
● Repayment: The Confidential Assistant can both be a part-time, hourly place, or a full-time, salaried place with a aggressive advantages bundle. Wage for a full-time place levels from $50,000- $60,000, commensurate with the a success candidate’s stage of revel in. The hourly fee for a part-time place can be commensurate.
● Utility Necessities: Candidates should put up a resume and a canopy letter to Macey Williams at [email protected] and should be licensed to paintings in the USA. Certified applicants will probably be invited to take part in digital interviews beginning January 1, 2025, on an ongoing foundation and the placement will stay open till stuffed.

DIVERSITY, EQUITY, AND INCLUSION AT CPEX
CPEX is dedicated to advancing variety, fairness, and inclusion and we aspire to take action deliberately, in each and every facet of our paintings. We acknowledge that sustainable prosperity and group resilience can’t be learned within the absence of fairness and inclusion for all Louisiana citizens, and we try to raise up all voices in our efforts to make sure that all Louisianans are incorporated within the selections that have an effect on their communities, area, and state. CPEX is dedicated to integrating DEI into the material of our group and our paintings, from our inner tradition to how we spouse with communities to how we use our assets, and we’re frequently in quest of tactics to amplify our have an effect on and reinforce our efficiency on those measures. A a success candidate will probably be similarly dedicated to those targets and values.